General Event Information

Team Managers:
It is important that all competitors are aware of the information contained in this programme. It tells you how to get to the venues, important information about starting and finishing procedures and, combined with the attached start time lists, when to be there. Each student should be at the competition venue at least 45 minutes before his/her start time. As well as this copy, the programme will be available on www.papo.org.nz if you wish to direct parents to the web for this information. Please also note the First Aid provision arrangements as below.

Registration:
Registration which is at the Event Centre and adjacent to the finish areas each day will be open from 11am on the first day (Thursday 19th for the Sprint);   9:30am on the Long day (Friday 20th), and 8:30am on the last day (Saturday 21st for the Relays). It would be appreciated if the team manager collects the registration pack for each school, rather than individual children. At registration you will be given the hire e-cards allocated to your students for the weekend. It is important that each student (or pair if entered as such) uses the e-card with the number allocated as per the accompanying list. There will also be copies of the control descriptions for those on white courses.

Starting procedure and times:
The first starts will be at 10:30am each day. Please ensure that you are at the start at least 6 minutes prior to your start time. You will be called into the start grid 5 minutes before your start time. A beeping clock will give a five-second countdown with a longer tone to start, if there are any competitors who may have difficulty hearing this please advise the start officials. After the signal to start, each competitor (or pair) must put their e-card into the blue box on the start control, this is when your time starts.

Finish:
This is close to the registration area on all days. If for any reason you decide not to finish your course you MUST go through the finish procedure. This lets us know that we don’t have to start searching for you at the end of the day.

Course closure:
Competitors will be timed out after 2½ hours (i.e. if you are still out on a course 2½ hours after starting you must return to the finish.)

Out of bounds:
Please refer to the information relating to each day. Generally any area away from the car park, Event Centre (registration/finish area), start area or the routes between these will be out of bounds, unless you are on your course.

Safety:
Your safety is important to us. We want you to enjoy your orienteering free from accident. We have identified the most likely hazards that you will come across but you are expected to exercise common sense around any obvious hazard. Competitors are expected to render assistance on their course to anyone who is injured and requires physical assistance. Land owners are not responsible for ensuring that any natural hazard or risk associated with orienteering as a recreational activity does not cause harm to competitors or spectators.

Known Hazards:
A list of known hazards relative to each venue is in the information for that day. Importantly for the Sprint day, take particular care when walking from the parking areas to the Event Centre and when crossing streets. Watch for cars moving in and out!

First Aid:
We will have a qualified volunteer available to administer first aid at each event, and will have a first aid kit stocked for typical eventualities at Orienteering, but we also ask that you bring your own kit, and tend to minor injuries such as cuts and grazes yourself. Since both the Sprint and Relay events are within 20minutes drive to Christchurch Public Hospital, and the Long event is less than 40minutes drive to Christchurch Public Hospital we will NOT have an ambulance stationed at the event.

Weather:
The weather at this time of the year can be variable. It could be wet and very cold. Be prepared! In the event of bad weather - full body cover will be essential with thermals and if it is very cold competitors who are inadequately clothed may not be allowed to start. Please also be prepared with sun block if it is hot.

Clothing:
Competitors should bring a range of clothing to cover extremes – both heat and cold. As this is a schools event, it is recommended that you and your students wear your school’s sports uniform if you have one. If the forecast is for very cold weather, please have suitable clothing such as a thermal layer to wear under the uniform. Make sure that you bring a change of clothes, including socks and shoes to change into after your course.

Whistles:
Whistles are RECOMMENDED. The distress signal is 6 short blasts, rest, then repeat. Use only in the case of injury or emergency.

Maps:
Maps are pre-marked with control descriptions printed on them. The maps will be collected at the finish and then be available for you to collect after the last start. Students running as pairs will each have a map but share a Sportident e-card while on the course.

Control descriptions:
There will be international symbols for the red course, and written descriptions for all other courses will be printed on the maps. In addition copies of the descriptions for the white courses will be available at registration and copies of the descriptions for the red, orange and yellow courses will be available at the start for those who want them.

Control codes:
These are 2 or 3 digit numbers on top of stake, on both days. Please check these codes carefully before punching to make sure that the number on the control is the same as the one on your control description. There will be a lot of controls out there so make sure you check the number!

Electronic punching system:
We shall be using the SportIdent electronic punching system for both events. The e-cards that you carry with you on your course must be electronically cleared and checked before you start your course. As you enter the start area, place your e-card into the “clear” control unit. It will be clearly marked. Hold it there until you get a red light and a beep, confirming that your card has been cleared. Next, place your e-card into the “check” control unit, to confirm that it is working properly. At each control, place the end of the e-card into the hole in the top of the flat box mounted on the control stand. Hold it there briefly until a red light and a beep indicate that the control unit has transferred its number and time on to your e-card. If in doubt, do it again – it does not matter if you record the same control twice. If a control unit should fail during the event and not give you a red light and a beep after a couple of tries, use the clipper on the control stand to punch one of the boxes printed on the edge of your map. Draw this to the attention of the staff at the finish. If you go to the wrong control and put your e-card into a control unit that is not yours, don’t worry. Just find the correct control and go through the process again. The wrong one will be discarded. However it is essential that all controls on your course are visited in the correct sequence. For example if control 3 is missed and control 4 punched with your e-card, you must go back and punch control 3 and then revisit and punch control 4 again before proceeding to control 5. When you reach the finish line, you must put your e-card into one of the control units situated directly on the finish line. Again, wait for the beep and the red light, confirming your finish. Then proceed down the chute to the download station, which will read the information off your e-card and print out a sheet showing your course time and the split times between all controls. Your e-card has a number that is related specifically to you as a competitor. The cards must not be loaned to anyone else during the event. If you lose a hired ecard there will be a charge of $120 to cover the cost of a replacement.

Results:
Provisional results will be displayed on the result board at the finish area as soon as possible. Enquiries regarding finish times and disqualifications should be directed to the Event Controller via the staff at Registration. Please do not approach the finish or results officials. Confirmed results will be posted on www.papo.org.nz

Prize Givings:
There will not be a prize giving at the Sprint event, but there will be a combined prize giving for the Sprint and Long events as close to 2pm as possible at the Long event, and as close to 12noon as possible at the Relay event.

Water:
Water will be available at the finish. Please use a new cup (provided) and place used cups in the rubbish bag. Some courses may also have water on them in squeezable bottles. Please squirt the bottle; DO NOT put it in your mouth.

Protests:
Protests will be handled in accordance with NZOF rules. Before a protest is made you are entitled to complain to the controller about an infringement of the rules or organiser's directions. A complaint shall be made in writing (on a form available from Registration) to the Controller as soon as possible, but within 60 minutes of the affected competitor finishing. A complaint is adjudicated by the Controller. The Controllers decision on a complaint shall be advised to the complainant, and displayed on the results board as soon as possible, but in any case within 60 minutes. If you are not satisfied, a protest may be made against the controller's decision. Any protest shall be made in writing to the Controller within 60 minutes of the Controllers decision about a complaint being advised to the complainant and displayed on the result board and handed to the controller with a fee of $10 which will be refunded if the protest is upheld.

Protest Jury:
A protest jury will be formed if necessary on the day.

Toilets:
There will be public toilets and/or portaloos at all venues.

Cancellations:
The events will only be cancelled in extreme conditions. If this arises, Newstalk 3ZB will be notified. Cancellations are repeated half hourly from 8am, and then hourly from 9am. A cancellation notice will also be posted on www.papo.org.nz  

Food and drink:
A mobile coffee barista will be on site each day at the Event Centre. Also, we hope to have  cakes, drinks and sausages available for sale in the Event Centre.

Once it is uploaded in mid July, you will be able to download and print the final programme information from a link here.