General Event Information

Team Managers:
It is important that all competitors are aware of the information contained in this programme. It tells you how to get to the venues, important information about starting and finishing procedures and, combined with the attached start time lists, when to be there. Each student should be at the competition venue at least 45 minutes before his/her start time. As well as this copy, the programme will be available on www.papo.org.nz if you wish to direct parents to the web for this information. Please also note the First Aid provision arrangements as below.

SI Cards:
If you are using a newer version SI (SportIdent) card which flashes and beeps, please ensure that it is set to a low number of flashes. In the sprint, there are many short legs and you won't be able to punch the next control until your SI card stops flashing.

Registration: 
Registration which is at the Event Centre and adjacent to the finish areas each day will be open from 11am on the first day (Thursday 19th for the Sprint); and 9:30am on the Long day (Friday 20th). It would be appreciated if the team manager collects the registration pack for each school, rather than individual students. 

The Registration packs for the Sprint and Long events will contain:

  • Race Numbers and safety pins. All competitors must wear their own race number for both the Sprint and Long.
  • Hire SI cards allocated to your students for the weekend. It is imperative that each student uses the SI card with the number allocated as per the accompanying start list.
  • Relay team registration forms. Please note: The Relay forms must be completed and handed back to the Registration tent by 3pm on Friday 20th July to allow the organisers time to set up the event software and bag the team race numbers by school.

Collection of Team Race Numbers on Relay day:
The registration tent will be open from 8:30am on the last day (Saturday 21st). As above, it would be appreciated if the team manager collects the registration pack containing the team numbers for each school, rather than individual students. Competitors placed in composite teams who do not know their running mates should meet at the A-frame information board.

Starting procedure and times (Sprint and Long):
These events will be using a timed start, your time will start automatically at the published time.

Follow the marked route to the start area. The competition area is out of bounds until your start time. Distances to the start are specified for each race. It is the runner’s responsibility to be there on time.
The prestart area has Clear and Check boxes in it. An additional set of clear and check boxes will be located in the starting boxes. Only enter the prestart area 1-3 minutes before your call-up time.
In the Start area, competitors will pass through four consecutive starting boxes, staying one minute in each one.
At the start area a clock will display the call-up time, this clock is set 4 minutes ahead of race time. Competitors will enter the first box when their start time is displayed on the call-up clock.

Start diagram

-4 minutes: Race Number, SI card and the starting time are checked. Competitors without an SI card or without a Race Number will not be allowed to start.
-3 minutes: Each competitor inserts their SI card into a Check box and will be told any additional safety information.
-2 minutes: Loose control description sheets are available for competitors to pick up (optional). The control descriptions will also be printed on the map.
-1 minute: Maps. The competitor stands beside the map issue box labelled with his/her correct course and class. The start-countdown will be indicated by a series of 6 beeps at -5 to 0 seconds. At the last beep the competitor’s race time begins and the runner can take the map from the map box. The competitor is responsible for taking the correct map. As this event is a timed start event, there is no start punch (except for late starters – see below).
Competitors will then follow the marked route to the start point which is indicated by a control with a flag (but without an SI punching unit) in the terrain and represented by a triangle on the competition map. The distance to the start point will be displayed at the start line.

Late Start Procedure:
Competitors who arrive to the start late must report to the late start lane where an official will accompany him/her. Control descriptions and the competition map will be handed over by an official, and the competitor then starts the race when told to do so (IOF Rule 22.9) using a punch-to Start.
The results of competitors who start late will be based on their original start time (with no time compensation). Only if their lateness is the fault of the organiser will their actual race time be used (IOF Rule 22.10).
Any competitor who is late, whether through their own fault or otherwise, should not discuss this with the start officials. Instead, if the competitor believes the organiser is responsible, he/she should make a complaint after finishing the race at the Problem Desk before leaving the Finish Area.

Finish:
This is in the Event Centre on all days. If for any reason a competitor decides not to finish their course they MUST go through the finish procedure. This lets us know that we don’t have to start searching for them at the end of the day.

Course closure:
The course closure for each day is noted in that day’s event information. Those times notwithstanding, competitors will be timed out after 2½ hours (i.e. if you are still out on a course 2½ hours after starting you must return to the finish).

Out of bounds:
Please refer to the information relating to each day. Generally any area away from the car park, Event Centre (registration/finish area), start area or the routes between these will be out of bounds unless you are on your course.

Safety:
Your safety is important to us. We want you to enjoy your orienteering free from accident. We have identified the most likely hazards that you will come across but you are expected to exercise common sense around any obvious hazard. Competitors are expected to render assistance on their course to anyone who is injured and requires physical assistance. Land owners are not responsible for ensuring that any natural hazard or risk associated with orienteering as a recreational activity does not cause harm to competitors or spectators.

All competitors and their supporters must read the safety information that will be published in the event programme and listen to the safety information that is given at the start briefing.

Please Note: It will be compulsory for all competitors to take a whistle with them on their course, and if the weather is very cold or wet, we may decide to make it compulsory for students to wear a polypropylene or wool thermal top, so please ensure all students bring these items with them to the event each day. The distress signal is 6 short blasts, rest, then repeat. Use only in the case of injury or emergency.

Public Races:
While we are extremely grateful for, and acknowledge the efforts of all who help our school age entrants, as this event is a Championship event and in fairness to all competitors, we will only be allowing Team Managers, Coaches, supporters, helpers, and spectators to go out on the courses after all championship runners are off the course concerned.

These competitors will register separately as wayfarers in separate classes on the day and will use a punching start. There will be no gender or age-based classes as such, but you will have a choice of each of the courses on offer (dependent on the pre-printed map supply). Fees for these runs will be free for that day’s event helpers, and $5 per person per day for each team manager, coach, etc. who wishes to run. We will record results for the public races and publish them to Winsplits.

Due to daylight hours, course closure times will be strictly adhered to, so you may not have long to complete your run!

Publication of Detailed Event Information and Start Lists:
We will email the detailed event information to each person who has made an entry for a school and publish it  on the event website as soon as possible after Monday 9th July. Please print and bring as many copies as you are likely to need as we will not be printing copies for your registration bags.

We will email the Start Times for the Sprint and Long races to each person who has made an entry for a school and publish it on the event website on Monday 16th July. Again, please print and bring as many copies as you are likely to need as we will not be printing copies for your registration bags.

Known Hazards:
A list of known hazards relative to each venue is in the information for that day. Importantly for the Sprint day, take particular care when walking from the parking areas to the Event Centre and when crossing streets. Watch for cars moving in and out!

Importantly for the Relay day, take particular care when walking from the parking areas to the Event Centre because there are mountainbike tracks crossing the road. Bikers travel at speed and may not be expecting you to be on the road!

First Aid:
We will have a qualified volunteer available to administer first aid at each event, and will have a first aid kit stocked for typical eventualities at Orienteering, but we also ask that you bring your own kit, and tend to minor injuries such as cuts and grazes yourself. Since both the Sprint and Relay events are within 20minutes drive to Christchurch Public Hospital, and the Long event is less than 40minutes drive to Christchurch Public Hospital we will NOT have an ambulance stationed at the event.

Weather:
The weather at this time of the year can vary between -3 and 16 degrees. It could be wet and very cold. Be prepared! In the event of bad weather - full body cover will be essential with thermals and as above, if it is very cold competitors who are inadequately clothed may not be allowed to start. Please also be prepared with sun block and extra water if it is hot.

Clothing:
Competitors should bring a range of clothing to cover extremes – both heat and cold. As this is a schools event, it is recommended that you and your students wear your school’s sports uniform if you have one. If the forecast is for very cold weather, please have suitable clothing such as a thermal layer to wear under the uniform. Make sure that you bring a change of clothes, including socks and shoes to change into after your course.

Maps:
Maps are pre-marked with control descriptions printed on them. The maps will be collected at the finish and then be available for you to collect after the last start. Students running as pairs will each have a map but share a Sportident SI card while on the course.

Control descriptions:
Control descriptions on the maps will be in text format for the following grades:
Sprint - Year 7/8; Junior; Intermediate.
Long - Year 7/8 Standard and Championship; Junior Standard and Championship; Intermediate Standard and Championship; Senior Standard and Novice.
Relay - Year 7/8; Junior; Intermediate.
All control descriptions, both loose and printed on the map, for Senior courses on the Sprint, Relay and Senior Championship courses at the Long will be in symbol format. The organisers will also provide symbol format loose control descriptions for Orange courses at the Long event.

Control codes:
These are 2 or 3 digit numbers on top of stake, on both days. Please check these codes carefully before punching to make sure that the number on the control is the same as the one on your control description. There will be a lot of controls out there so make sure you check the number!

Electronic punching system:
We shall be using the SportIdent electronic punching system for both events. The SI cards that you carry with you on your course must be electronically cleared and checked before you start your course. As you enter the start area, place your SI card into the “clear” control unit. It will be clearly marked. Hold it there until you get a red light and a beep, confirming that your card has been cleared. Next, place your SI card into the “check” control unit, to confirm that it is working properly.

At each control, place the end of the SI card into the hole in the top of the flat box mounted on the control stand. Hold it there briefly until a red light and a beep indicate that the control unit has transferred its number and time on to your SI card. If in doubt, do it again – it does not matter if you record the same control twice.

If a control unit should fail during the event and not give you a red light and a beep after a couple of tries, use the clipper on the control stand to punch one of the boxes printed on the edge of your map. Draw this to the attention of the staff at the finish.

If you go to the wrong control and put your SI card into a control unit that is not yours, don’t worry, just find the correct control and go through the process again. The wrong one will be discarded. However it is essential that all controls on your course are visited in the correct sequence. For example if control 3 is missed and control 4 punched with your SI card, you must go back and punch control 3 and then revisit and punch control 4 again before proceeding to control 5.

When you reach the finish line, you must put your SI card into one of the control units situated directly on the finish line. Again, wait for the beep and the red light, confirming your finish. Then proceed down the chute to the download station, which will read the information off your SI card and print out a sheet showing your course time and the split times between all controls. Your SI card has a number that is related specifically to you as a competitor. The cards must not be loaned to anyone else during the event. If you lose a hired SI card there will be a charge of $120 to cover the cost of a replacement.

Results: 
Enquiries regarding finish times and disqualifications should be directed to the Event Controller via the volunteers at Registration. Please do not approach the finish or results officials. As noted on the first page, provisional live results will be displayed on the O-Lynx screens at the Event Centre. O-Lynx will also be showing unofficial live results for the events, at www.o-lynxlive.com for family and friends at home. Official results will be available on the results page of this website and Winsplits after each event.

Prizegivings:
There will not be a prizegiving at the Sprint event, but there will be a combined prizegiving for the Sprint and Long events as close to 2:30pm as possible at the Long event, and as close to 12noon as possible at the Relay event.

Water:
Water will be available at the finish. Please use a new cup (provided) and place used cups in the rubbish bag. Some courses may also have water on them in squeezable bottles. Please squirt the bottle; DO NOT put it in your mouth.

Protests:
Protests will be handled in accordance with NZOF rules. Before a protest is made you are entitled to complain to the Controller about an infringement of the rules or organiser's directions. A complaint shall be made in writing (on a form available from Registration) to the Controller as soon as possible, but within 60 minutes of the affected competitor finishing. A complaint is adjudicated by the Controller. The Controller's decision on a complaint shall be advised to the complainant, and displayed on the results board as soon as possible, but in any case within 60 minutes. If you are not satisfied, a protest may be made against the Controller's decision. Any protest shall be made in writing to the Controller within 60 minutes of the Controller's decision about a complaint being advised to the complainant and displayed on the result board and handed to the controller with a fee of $10 which will be refunded if the protest is upheld.

Protest Jury:
A protest jury will be formed if necessary on the day.

Toilets:
There will be public toilets and/or portaloos at all venues.

Cancellations:
The events will only be cancelled in extreme conditions. If this arises, Newstalk ZB will be notified. Cancellations are repeated half hourly from 8am, and then hourly from 9am. A cancellation notice will also be posted on www.papo.org.nz  and  the front page of this website.

Food and drink:
A mobile coffee barista will be on site each day and we will have cakes, drinks and sausages available for sale from a fundraising group each day in the Event Centre. Please bring cash to support them.